Managing Employee Terminations
To establish a fair, consistent, and compliant process for handling employee terminations, whether voluntary or involuntary, to protect the organization and ensure professionalism. This SOP applies to HR personnel, managers, and employees involved in the termination process.
Managing Employee Terminations
- Confirm Termination Details
- Voluntary Termination
- Receive and document the employee’s resignation in writing.
- Confirm the last working day and transition plan.
- Involuntary Termination
- Collaborate with HR and legal teams to finalize the termination decision.
- Prepare documentation
- Voluntary Termination
- Notify the Employee
- Voluntary Termination
- Acknowledge the resignation with a formal acceptance letter.
- Involuntary Termination
- Schedule a meeting with the employee and an HR representative.
- Clearly communicate the reasons for termination
- Provide the termination letter and explain any severance packages
- Voluntary Termination
- Recover Company Assets
- Create a checklist for retrieving company property
- Disable the employee’s access
- Finalize Exit Procedures
- Ensure the employee has completed all required offboarding forms
- Provide a summary of their final paycheck
- Conduct an Exit Interview
- Schedule and conduct an exit interview to gather feedback and insights (refer to SOP #).
- Document the employee’s feedback
- Add it to the termination file.
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