Managing Employee Terminations

To establish a fair, consistent, and compliant process for handling employee terminations, whether voluntary or involuntary, to protect the organization and ensure professionalism. This SOP applies to HR personnel, managers, and employees involved in the termination process.

Human Resources - Human Resources ManagementHuman Resources - Labor RelationsHuman Resources - Personnel Hiring/Firing

Managing Employee Terminations

Confirm Termination Details
- Voluntary Termination
  - Receive and document the
    employee’s resignation in writing
  - Confirm the last working
    day and establish transition
    plan
- Involuntary Termination
  - Collaborate with HR and
    legal teams to finalize
    the termination decision
  - Prepare documentation
Notify the Employee
- Voluntary Termination
  - Acknowledge the resignation with
    a formal acceptance letter
- Involuntary Termination
  - Schedule a meeting with
    the employee and an
    HR representative
  - Clearly communicate the reasons
    for termination
  - Provide the termination letter
    and explain any severance
    packages
Recover Company Assets
- Create a checklist for
  retrieving company property
- Disable the employee’s access
Finalize Exit Procedures
- Ensure the employee has
  completed all required offboarding
  forms
- Provide a summary of
  their final paycheck
Conduct an Exit Interview
- Schedule and conduct an
  exit interview to gather
  feedback and insights (refer
  to SOP #)
- Document the employee’s feedback

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Managing Employee Terminations