Conducting Team Meetings
To establish a structured process for planning and conducting team meetings that improve communication, collaboration, and decision-making. This SOP applies to all managers and employees responsible for organizing or participating in team meetings.
Conducting Team Meetings
- Plan the Meeting
- Define the purpose of the meeting
- Create a meeting agenda
- Share the agenda with participants at least [X days] in advance
- Prepare for the Meeting
- Reserve a meeting room or set up a virtual meeting link
- Gather any necessary materials, such as reports or presentations
- Test equipment to avoid technical issues
- Conduct the Meeting
- Follow Up
- Distribute summary of key points and action items to participants
- Assign responsibilities for action items and set deadlines
- Schedule follow-up meetings if needed to track progress
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